Weekly Project Status Report Template

A weekly project status report documents the current state of a major project. With this tool, you can organize and manage your team’s weekly schedule and keep stakeholders informed with timely and relevant information about the project’s progress and any roadblocks that may lie ahead. Use the project status report template to:

• Create a visually-rich project dashboard to monitor all of your deliverables.
• Quantify processes to help set realistic goals and decisions.
• Standardize your weekly status reporting process.
• Identify opportunities to improve project management, team efficiency and productivity.

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A weekly project status report documents the current state of a major project. With this tool, you can organize and manage your team’s weekly schedule and keep stakeholders informed with timely and relevant information about the project’s progress and any roadblocks that may lie ahead. Use the status report template to:

• Create a visually-rich project dashboard to monitor all of your deliverables.
• Quantify processes to help set realistic goals and decisions.
• Standardize your project’s weekly reporting process.
• Identify opportunities to improve team efficiency and productivity.

A project status report is a brief snapshot of where things are at with a project, outlining your team’s progress, business-critical efforts and risks. While monthly and quarterly reports give a bird’s-eye view on your project’s progress and vision, project managers use project status reports to maintain an ongoing report of updates and stats as they happen in real-time. The beauty of a weekly report should be that it can be ready within the hour if a client requests it.

Specifically, project status reports allow your project management team to:

• Streamline discussions about project actions and highlight milestones
• Evaluate progress, create forecasts, and set expectations
• Provide significant data to help identify and resolve bottlenecks
• Communicate issues and workaround solutions across the organization and stakeholders
• Gauge your team’s productivity and performance with a comprehensive progress report

Your weekly status report should include information that communicates your team’s weekly tasks and goals. Generally, you’ll want to include:

• A high level summary of where the project stands and what was completed last week
• A concise, actionable plan for upcoming tasks and milestones
• Updates on progress, overall project budget and project timeline
• A list of action items and to-dos that you need completed by external stakeholders
• Report on whether the project is at risks, needs mitigation or has issues.

It’s important to note that the structure of your status report should be clear and direct. Start by introducing your project. Add the name of the project, your name and the date. You’ll also add a quick overview to call out where the team is at with regards to reaching the next project milestone.

The main portion of your progress report should detail where your team is at this week with the project.

• Identify the project’s health score by including the status of various project items like budget, resources, scope, project timeline, etc. Adding a visual representation of the project’s progress is a good way to quickly show stakeholders if the project is on track. In your analysis, you can focus on a key item highlighting an accomplishment, a hurdle, or a recommendation to help your team align goals.
• The main body of your report will also include a breakdown of items or tasks that were completed in the previous week, what tasks are in progress this week and what tasks are up next week. This will make sure everyone is in line with the project’s timeline and aware of their responsibilities.
• An important part of the weekly status report is to bring awareness to any potential risks, issues or roadblocks that might be looming ahead. The section of the progress report should explain any risks or potential high level risks your team sees on the horizon. If a particular project item is at-risk, explain what issues you foresee. If you’ve reached a roadblock regarding the project resources, what needs to be addressed to resolve this roadblock?
• You can add notes and important reminders next to each project item on your status report. And don’t forget to give team members kudos to celebrate meeting an important milestone or overcoming a tough roadblock from the week before.

Save the project status report template to make it your own. Add images, videos, charts/graphs, or lists and forms to make sure your weekly reports are visually engaging. Update color schemes, change background colors and add your own logo to match your (or a client’s) branding.

Your weekly project status reports are meant to be shared. Remember, the goal is to provide timely updates that keep your team aligned and on track towards completing important milestones and deliverables for your projects. With Xtensio you can add important stakeholders to collaborate on your project status reports and share the live link with the whole team so everyone is instantly updated.