User-Interview-Template-Example

Weekly Project Status Report Template

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A weekly project status report documents the current state of a major project. With this tool, you can organize and manage your team’s weekly schedule and keep stakeholders informed with timely and relevant information about the project’s progress and any roadblocks that may lie ahead. Use the project status report template to:

  • Create a visually-rich project dashboard to monitor all of your deliverables.
  • Quantify processes to help set realistic goals and decisions.
  • Standardize your weekly status reporting process.
  • Identify opportunities to improve project management, team efficiency and productivity.

Join the 145,891 changemakers.

Xtensio is the new and better way to
create, manage and share beautiful living documents.

Used 210 times     Share  

User-Interview-Template-Example

Join the 145,891 changemakers.

Xtensio is the new and better way to
create, manage and share beautiful living documents.

A weekly project status report documents the current state of a major project. With this tool, you can organize and manage your team’s weekly schedule and keep stakeholders informed with timely and relevant information about the project’s progress and any roadblocks that may lie ahead. Use the status report template to:

  • Create a visually-rich project dashboard to monitor all of your deliverables.
  • Quantify processes to help set realistic goals and decisions.
  • Standardize your project’s weekly reporting process.
  • Identify opportunities to improve team efficiency and productivity.

How to create a project status report Xtensio

1

Click and start editing, no account or credit card required.

Follow along with the instructional copy. Add charts, graphs, images, and videos to customize your weekly status report. Drag & drop. Resize. It’s the easiest editor ever.

2

Customize everything in the weekly report to match your brand.

Define your style guide. Add your (or your client’s) brand fonts and colors. You can even pull colors directly from a website to easily brand your report templates.

3

Work on key details of your project status reports together on the cloud.

Add your project manager (or clients) and team members, to collaborate on your weekly status report. Changes automatically save and sync across all devices, in real-time.

4

Share a link. Present a slideshow. Embed. Download a PDF/PNG.

The living project status report template seamlessly adapts to your workflow. No more jumping from tool-to-tool to create different types of deliverables.

5

Reuse and repurpose.

Save your own custom project status report template. Or copy and merge into other documents.

What is a project status report?

A project status report is a brief snapshot of where things are at with a project, outlining your team’s progress, business-critical efforts and risks. While monthly and quarterly reports give a bird’s-eye view on your project’s progress and vision, project managers use project status reports to maintain an ongoing report of updates and stats as they happen in real-time. The beauty of a weekly report should be that it can be ready within the hour if a client requests it.

Specifically, project status reports allow your project management team to:

  • Streamline discussions about project actions and highlight milestones
  • Evaluate progress, create forecasts, and set expectations
  • Provide significant data to help identify and resolve bottlenecks
  • Communicate issues and workaround solutions across the organization and stakeholders
  • Gauge your team’s productivity and performance with a comprehensive progress report

What information should be included in the weekly status report?

Your weekly status report should include information that communicates your team’s weekly tasks and goals. Generally, you’ll want to include:

  • A high level summary of where the project stands and what was completed last week
  • A concise, actionable plan for upcoming tasks and milestones
  • Updates on progress, overall project budget and project timeline
  • A list of action items and to-dos that you need completed by external stakeholders
  • Report on whether the project is at risks, needs mitigation or has issues.

How do you write an effective project status report?

It’s important to note that the structure of your status report should be clear and direct. Start by introducing your project. Add the name of the project, your name and the date. You’ll also add a quick overview to call out where the team is at with regards to reaching the next project milestone.

The main portion of your progress report should detail where your team is at this week with the project.

  • Identify the project’s health score by including the status of various project items like budget, resources, scope, project timeline, etc. Adding a visual representation of the project’s progress is a good way to quickly show stakeholders if the project is on track. In your analysis, you can focus on a key item highlighting an accomplishment, a hurdle, or a recommendation to help your team align goals.
  • The main body of your report will also include a breakdown of items or tasks that were completed in the previous week, what tasks are in progress this week and what tasks are up next week. This will make sure everyone is in line with the project’s timeline and aware of their responsibilities.
  • An important part of the weekly status report is to bring awareness to any potential risks, issues or roadblocks that might be looming ahead. The section of the progress report should explain any risks or potential high level risks your team sees on the horizon. If a particular project item is at-risk, explain what issues you foresee. If you’ve reached a roadblock regarding the project resources, what needs to be addressed to resolve this roadblock?
  • You can add notes and important reminders next to each project item on your status report. And don’t forget to give team members kudos to celebrate meeting an important milestone or overcoming a tough roadblock from the week before.

Save the project status report template to make it your own. Add images, videos, charts/graphs, or lists and forms to make sure your weekly reports are visually engaging. Update color schemes, change background colors and add your own logo to match your (or a client’s) branding.

Your weekly project status reports are meant to be shared. Remember, the goal is to provide timely updates that keep your team aligned and on track towards completing important milestones and deliverables for your projects. With Xtensio you can add important stakeholders to collaborate on your project status reports and share the live link with the whole team so everyone is instantly updated.

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You can collaborate with team members and guests to work together in real-time on the cloud. And the flexibility to share folios as live web links, digital slideshow presentations or exportable PDF/PNGs means you don’t have to jump between tools when creating different deliverables. Check out this page to see how Xtensio outpaces the competition.

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Can I create a status report for free?

Yes. You can try out Xtensio’s editor and any template without creating an account. To save your work, collaborate with your project manager and your team and access other premium features, you can upgrade and create an account. Plans start at $8 per month.

What would I get by upgrading to a premium plan?

By upgrading to our premium plans, you’ll create a private and branded workspace with your own URL where you, your team members, and guests can create and collaborate on multiple presentations and documents, lock branding across your deliverables with the team style guide, streamline the creation process with custom templates, unlock exports, add password protection and customize individual shared links, and view folio stats to stay updated on all of your projects. Here’s more about our premium plans.

What would I use the project status report for?

The project status report helps your team stay on track for all of your major projects. Update the team and your stakeholders on your team’s progress by keeping an ongoing weekly report detailing project status, roadblocks, and questions.

What is a living document?

The living project status report template allows you to instantly sync with your team and management. You can add collaborators to work in real-time. And you can share the customizable link to keep colleagues up-to-date on your progress.

Can I add colleagues to edit my status report?

Yes! You can invite as many people as you’d like to collaborate on your status report, ensuring your whole team is aligned. Here’s more on real-time collaboration.

How do I share my project status report?

When you’re ready to share your report with the team and project managers, choose between presenting it as a full-screen digital slideshow, sending it as a responsive web link, or exporting it as a PDF or PNG. All of your share options are located at the top right of your edit screen. Learn more about the different ways to share your folios in this tutorial video.

Do you have other tools for Project Management?

We do! There are a number of different templates, examples, and resources to guide you through defining and implementing important projects. Check out our Project Management toolbox and our Strategy toolbox to find more tools and resources.

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