xtensio logo

Create powerful business content together.

  • Join a Demo
  • Community
  • Help
  • Sign In
  • Start Free
  • xtensio logo
  • Solutions
        • by size

        • Enterprise
        • Small Businesses
        • Freelancers
        • by function

        • Marketing
        • Sales
        • Product Management
        • Design
        • xtensio for

        • Agencies
        • Consultancies
        • Startups
        • Incubators & Accelerators
        • Education
  • Templates
  • Integrations
  • Testimonials
  • Blog
  • Pricing
  • Help
  • Community
  • Join a Demo
  • Sign In
  • Xtensio is your team space for beautiful living documents.

    Start Free
    No account, no credit card required.
  • Blog Home
  • How-to Guides
  • Case Studies
  • Team Shares
Weekly Project Status Report

BONUS: Read the weekly project status report how-to guide.

Weekly Project Status Report Template

Used 866 times | Updated January 18, 2023

A weekly project status report documents the current state of a major project. With this tool, you can organize and manage your team’s weekly schedule and keep stakeholders informed with timely and relevant information about a project’s progress and any roadblocks that may lie ahead. Use the project status report template to:

  • Create a visually-rich project dashboard to monitor all of your deliverables.
  • Quantify processes to help set realistic goals and decisions.
  • Standardize your weekly status reporting process.
  • Identify opportunities to improve project management, team efficiency and productivity.
Use This Template

Xtensio is your team space for beautiful living documents.
Create, manage and share business collateral, easily.
Join the 102,994 changemakers.

Use This Template

Xtensio is your team space for beautiful living documents.
Create, manage and share business collateral, easily.
Join the 102,994 changemakers.

A weekly project status report documents the current state of a major project. With this tool, you can organize and manage your team’s weekly schedule and keep stakeholders informed with timely and relevant information about a project’s progress and any roadblocks that may lie ahead. Use the project status report template to:

  • Create a visually-rich project dashboard to monitor all of your deliverables.
  • Quantify processes to help set realistic goals and decisions.
  • Standardize your weekly status reporting process.
  • Identify opportunities to improve project management, team efficiency and productivity.

BONUS: Read the weekly project status report how-to guide.

Paperless documents

100s of free templates
Use professionally built guiding templates or start from scratch. Create any document or presentation – pitches, sales sheets, reports, case studies, agendas, wikis, strategy exercises…
Easy yet powerful editor
Click, drag, drop, resize, customize and edit anything. Add images, videos, tables, lists, buttons, charts. Embed web pages, maps, other presentations.
Real-time collaboration
Collaborate with team members and guests in real-time. Changes save and sync across all devices automatically.
Flexible sharing
Share folios with customized links, present full-screen digital slideshows, export PDFs and PNGs. You can even embed on your website. Your work is responsive and will look good everywhere.
Ensured brand consistency
Add your fonts and colors from your (or your clients’) website. Save your style guide to lock branding for all your team and their folios.
Chaos-free organization
Group folios according to client, asset type, approval stage, project, etc. Control access levels and track team activity with in-app notifications, stats and weekly reports.
Xtensio templates and examples
Xtensio is an easy yet powerful editor
Xtensio is a real time collaboration platform
Share work in a flexible way with Xtensio
Ensure brand consistency with Xtensio
Xtensio helps your organization scale up free of chaos
Join a Live Demo

Join a Free Live Demo

How to create a project status report with Xtensio

  • Click and start editing, no account or credit card required.
    Follow along with the instructional project status report template copy. Add charts, graphs, images, and videos to customize the report template and make it your own. Drag & drop. Resize. It’s the easiest editor ever.
  • Customize everything in the project status report to match your brand.
    Define your style guide. Add your (or your client’s) brand fonts and colors. You can even pull colors directly from a website to easily brand your project status reports and more.
  • Work on the key details of the project status report template together on the cloud.
    Add your project manager (or clients) and team members, to collaborate on your weekly status report. Changes automatically save and sync across all devices, in real-time.
  • Share a link. Present a slideshow. Embed. Download a PDF/PNG.
    The living project status report template seamlessly adapts to your workflow. No more jumping from tool-to-tool to create different types of deliverables.
  • Reuse and repurpose.
    Save your own custom project status report template. Or copy and merge into other documents.
Quick Tip

Follow along step-by-step with the weekly project status report how-to guide.

What is a project status report?

A project status report is a brief snapshot of where things are at with a project. Project status reports are used to give clients and stakeholders status updates and should include information that helps keep the project on track. Regular weekly reporting on the project’s progress helps you outline your team’s workload, timeline, business-critical efforts and risks. Plus, the status report is a great way to uncover opportunities for improving efficiency.

While monthly and quarterly reports give a bird’s-eye view of your project’s progress and vision, project managers use weekly project status reports to maintain an ongoing report of updates and stats as they happen instantly. The beauty of a weekly report should be that it can be ready within the hour if a client requests it.

Ongoing reports will help:

  • Streamline talks about the project’s progress by emphasizing critical action items that must be completed and highlighting milestones.
  • Give a quick status update, evaluate progress, create forecasts, and set expectations.
  • Provide significant data to help identify and resolve issues and bottlenecks.
  • Communicate issues and workaround solutions with the project manager and their direct team, as well as across the organization and key stakeholders.
  • Gauge your team’s productivity and performance with a comprehensive status report.

The most important thing that the project status report template can help with is ensuring that the project team gets the work done. Reporting is important in project management and Xtensio’s free status report template makes it easy to keep track of productivity, roadblocks and deadlines. Check out our product tour to learn more about Xtensio.

What information should be included in the weekly status report?

In project management, the status progress report should include any and all information that communicates your team’s weekly tasks and goals. Xtensio’s project status report template is formatted to help you outline your reports concisely so everyone can clearly understand important milestones, action items and issues.

Generally, you’ll need to include these things in your project status report:

  • A high-level summary of where the project stands and what was completed last week.
  • A concise, actionable plan for upcoming tasks and milestones.
  • Updates on progress, overall project budget and project timeline.
  • A list of action items and to-dos that you need to be completed by external stakeholders.
  • Report on whether the project is at risk, needs mitigation or has issues.

Optional items to include in your project report:

  • Links to important deliverables.
  • The project timeline.
  • Fun image, GIFs, playlists.
  • Weekly thank yous to team members and clients.
  • Links to relevant industry news.

How do you write an effective project status report?

It’s important to note that the structure of your status report should be clear and direct, while also engaging. No one wants to read a dry report or requirements doc! Using Xtensio’s project status template will definitely help.

Begin by introducing yourself and your project. Include the project’s name, your name, and the date. You should also offer a concise review of where the team is in terms of meeting the next project milestone.

The main portion of your progress report should detail where your team is at this week with the project.

  • Identify the project’s health score by including the status of various project items like budget, resources, scope, project timeline, etc. Using color coding makes it easy to visually represent the status of the project and is a good way to quickly show stakeholders if the project is on track or not.
  • The main body of your status reports should include a breakdown of items or tasks that were completed in the previous week, what tasks are in progress this week and what tasks are up next week. You may also want to use a color code in this section of your report. This will make sure everyone is in line with the project’s timeline and ensure that everyone knows their responsibilities.
  • An important part of the weekly status report is to bring awareness to any potential risks, issues or roadblocks that might be looming ahead. This section of the progress report should explain any risks or potential high level risks your team sees on the horizon. If a particular project item is at-risk, explain what issues you foresee. If you’ve reached a roadblock regarding the project resources, what needs to be addressed to resolve this roadblock?
  • You can add notes and important reminders next to each project item on your status report. And don’t forget to give team members kudos to celebrate meeting an important milestone or overcoming a tough roadblock from the week before.

Save the project status report template to make it your own.

Add images, videos, charts/graphs, or lists and forms to make sure your weekly reports are visually engaging. Update color schemes, change background colors and add your own logo to match your (or a client’s) branding. The templates that we have are fully customizable to match your needs.

Your project status reports are meant to be shared. Remember, the goal is to provide timely updates that keep your team on track towards completing important milestones and deliverables for your projects. With Xtensio you can add important stakeholders to collaborate on your project status reports and share the live link with the whole team so everyone is always in sync.

What is the difference between an external and internal status report?

Status reports, like any other document, must be personalized for your audience. For instance, a client has different expectations from the status report than your internal team. You can create your weekly status report, duplicate and adjust your reporting based on who you’re communicating with. There are a few things to keep in mind depending on whether you’re creating your report for internal or external usage.

External Status Reports:

You’re talking to a client, an investor or another key stakeholder outside of your organization. Keep that in mind when writing your report. The tone should be professional and typically oriented around high-level goals for the project at hand. Proofreading and branding are important when sending these external reports. External reports should also outline any information, approvals or roadblocks that need to be cleared from their end in order for your team to move forward with the project.

Internal Status Reports:

These project reports are more casual. Bring up any internal roadblocks, looming deadlines you’re worried about missing, or other difficulties concerning your team’s work here. It is critical to be open and honest with your staff.

On the same token, enthusiasm and support go a long way. Congratulate your team on solving that tricky technical issue that the client would never even know about, and celebrate important milestones as a way of keeping the momentum going. Internal reports will also be more detail-oriented with a focus on items that are of value to your team.

More templates related to project status report

  • Content Strategy
    Preview ›
    Use Template
    Learn More
    Content Strategy Planner
    Used 4243 times
    Use Template
    Learn More
  • Meeting Agenda Template
    Preview ›
    Use Template
    Learn More
    Meeting Agenda
    Used 3252 times
    Use Template
    Learn More
  • Consulting Services Proposal Template
    Preview ›
    Use Template
    Learn More
    Consulting Services Proposal
    Used 4138 times
    Use Template
    Learn More
  • Root Cause Analysis Template
    Preview ›
    Use Template
    Learn More
    Root Cause Analysis
    Used 1431 times
    Use Template
    Learn More
  • Project Briefing
    Preview ›
    Use Template
    Learn More
    Project Brief
    Used 3008 times
    Use Template
    Learn More
  • Root Cause Analysis Example
    Preview ›
    Use Template
    Learn More
    Enterprise Revenue Root Cause Analysis
    Used 523 times
    Use Template
    Learn More
  • Root Cause Analysis Examples
    Preview ›
    Use Template
    Learn More
    Startup Failure Root Cause Analysis
    Used 526 times
    Use Template
    Learn More
  • Root Cause Analysis Example
    Preview ›
    Use Template
    Learn More
    Social Issue Root Cause Analysis
    Used 364 times
    Use Template
    Learn More
  • Consulting Service Proposal Sample
    Preview ›
    Use Template
    Learn More
    Financial Services Consulting Proposal
    Used 635 times
    Use Template
    Learn More

See how Xtensio can help your business

consulting tools
Product Management

Build and launch products and services successfully.

startup tools
Sales

Engage buyers more and close sales faster.

marketing-tools
Marketing

Create, share and manage key collateral easily.

innovation tools
Design

Deliver better experiences.

Used by the world’s top businesses.

102,994 users and counting.
Logos of top businesses that use Xtensio: Dropbox, Disney, Adobe, Google
Logos of top businesses that use Xtensio: UBER, Microsoft, Target, Amazon

I use Xtensio, because it’s the best there is – elegant, competent and adaptable.
Testimonial from Jerome Katz
Jerome Katz

Professor of Entrepreneurship @

St. Louis University

This is amazing. I just created a really basic press kit in minutes – something that I’ve been putting off for ages. So simple.
Testimonial from Jake Peters
Jake Peters

CEO @

HelpDocs

With Xtensio I can collaborate with my team on projects and build out my own branded templates.
Testimonial from Robin Bramman
Robin Bramman

Founder and Chief Brand Mixologist @

Brandtini

Xtensio's ease of customization and user-friendly platform helps us craft compelling documents with minimal effort.
Testimonial from Olakunle
Olakunle Oladehin

Executive Director @

Everybody Dance Now!

Xtensio provides a straightforward, intuitive, solution for creating a unified message for clients while keeping content on-brand, and we’re lucky to have it.
Testimonial from Aaron
Aaron Friedland

Executive Director @

The Walking School Bus

Xtensio allows us to create attractive deliverables for clients and get feedback. We’re able to quickly make repeatable templates again and again.
Testimonial from Anna
Anna Yunker

Content Strategist @

Aztek Digital Agency

Xtensio is simple to use. A great marketing tool to brainstorm ideas and develop strategies.
Testimonial from Robin Eyre
Robin Eyre

Owner @

Trailblazer360

Xtensio is high-quality and easy-to-use. The templates make it easy to create materials, and the pages are mobile responsive.
Testimonial from Adam
Adam Sher

CEO @

AccuTennis

Xtensio is flexible and easy to use, making client deliverables very versatile and reusable across different product and market types.
Testimonial from Stephen Paterson
Stephen Paterson

Chief Product Officer @

AND Digital

Frequently asked questions

What is Xtensio?

Xtensio is the quickest and easiest way for teams to create, share and manage all of their business documents together. Create pitches, sales sheets, reports, case studies, agendas and more. Add images, videos, tables, buttons and other interactive modules. Drag and drop, resize, change backgrounds, colors. Share a link. Present a digital slideshow. Export a PDF/PNG.

What’s a folio?

A folio is a live webpage, a full-screen digital slideshow presentation and an exportable PDF/PNG document all-in-one. Folios are responsive, collaborative and completely customizable.
Start from an instructional template, editable example or a blank folio to build all your business documents and presentations with the ease of a web builder. Add team members and guests to work together in real-time on the cloud. Changes instantly sync to the live version of the folio so both internal and external stakeholders are always up-to-date. Folios are the next generation of flexible documents and presentations.

How is Xtensio different from PPT, Illustrator or Word?

Unlike other presentation or document creators, Xtensio works like a web builder so you can easily drag and drop interactive content, customize the layout, and change colors, fonts, backgrounds to get professional-looking business content out the door quickly, without needing a designer.
You can collaborate with team members and guests to work together in real-time on the cloud. And the flexibility to share folios as live web links, digital slideshow presentations or exportable PDF/PNGs means you don’t have to jump between tools when creating different deliverables. Check out this page to see how Xtensio outpaces the competition.

Is my data private and secure?

Yes. All Xtensio plans include 128 bit SSL encryption and backups to ensure your data is secure. Here’s more on the range of sharing options on Xtensio, from completely private to public.

Can I create a status report for free?

Yes. You can try out Xtensio’s editor and any template without creating an account. To save your work, collaborate with your project manager and your team and access other premium features, you can upgrade and create an account. Plans start at $8 per month

What would I get by upgrading to a premium plan?

By upgrading to our premium plans, you’ll have a private, branded workspace with your own URL where you, your team members and guests can create and collaborate on multiple presentations and documents.
You’ll be able to lock branding across your deliverables with the team style guide, streamline the creation process with custom templates, unlock exports, add password protection and customize individual shared links, and view folio stats to stay updated on all of your projects. Here’s more about our premium plans.

What would I use the project status report for?

The project status report helps your team stay on track for all of your major projects. Update the team and your stakeholders on your team’s progress by keeping an ongoing weekly report detailing project status, roadblocks, and questions.

What is a living document?

The living fundraising report template allows you to instantly sync with your team, different departments and management. You can add collaborators to work in real-time. And you can share the customizable link to keep colleagues up-to-date on your progress.

Can I add colleagues to edit my status report?

Yes! You can invite as many people as you’d like to collaborate on your status report, ensuring your whole team is aligned. Here’s more on real-time collaboration.

How do I share my project status report?

When you’re ready to share your report with the team and project managers, choose between presenting it as a full-screen digital slideshow, sending it as a responsive web link, or exporting it as a PDF or PNG. All of your share options are located at the top right of your edit screen. Learn more about the different ways to share your folios in this tutorial video.

Do you have other tools for Project Management?

We do! There are a number of different templates, examples, and resources to guide you through defining and implementing important projects. Check out our Project Management toolbox and our Strategy toolbox to find more tools and resources.

Xtensio is your team space for beautiful living documents. Create, manage and share business collateral, easily.

Start Free

102,994 users and counting…

Footer

Xtensio
  • Join a Demo

Platform

  • Templates
  • How-to Guides
  • Testimonials
  • Pricing
  • Status
  • Community Forum
  • Help Center

Solutions

  • by Size
  • Enterprise
  • Small Businesses
  • Freelancers
  • by function
  • Marketing
  • Sales
  • Product Management
  • Design
  • xtensio for
  • Agencies
  • Consultancies
  • Startups
  • Incubators & Accelerators
  • Education

Company

  • About
  • Partnerships
  • Affiliate Program
  • Directory
  • Mentions
  • Press
  • Trust
  • Careers
  • Blog
  • Facebook
  • LinkedIn
  • Twitter
  • YouTube

Made with Love | Xtensio around the world | Terms | Privacy | Cookies | © 2023 Xtensio, Inc.

  • Blog Home
  • How-to Guides
  • Case Studies
  • Team Shares