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Eisenhower Matrix Template

February 28, 2022 by Xtensio

Eisenhower Matrix Template

Used 305 times

Eisenhower Matrix Template

BONUS: Read the user persona how-to guide.

Eisenhower Matrix Template

Used 305 times

The Eisenhower Matrix is a simple decision-making tool to organize and prioritize tasks to make sure that you (or your team) work on what’s important and not just what’s urgent. Use Xtensio’s Eisenhower matrix template to effectively manage your time by prioritizing tasks based on urgency and importance. 

  • Easily prioritize tasks and allocate your time and resources to get work done. 
  • Ensure that your tasks align with larger goals.  
  • Quickly estimate urgency and importance with your team.  
Create Your Free Eisenhower Matrix

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The Eisenhower Matrix is a simple decision-making tool to organize and prioritize tasks to make sure that you (or your team) work on what’s important and not just what’s urgent. Use Xtensio’s Eisenhower matrix template to effectively manage your time by prioritizing tasks based on urgency and importance. 

  • Easily prioritize tasks and allocate your time and resources to get work done. 
  • Ensure that your tasks align with larger goals.  
  • Quickly estimate urgency and importance with your team.  

BONUS: Read the user persona how-to guide.

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How to create an Eisenhower matrix with Xtensio

  • Save the Eisenhower matrix template with one click and start editing.
    Follow along with the instructional copy. Add charts, graphs, images, and videos to customize the Eisenhower matrix template and make it your own. Drag & drop. Resize. it is the easiest editor ever.
  • Customize everything in the Eisenhower matrix template to match your brand.
    Add your (or your client’s) brand fonts and colors. You can even pull colors directly from a website to easily brand your Eisenhower matrix.
  • Work on your Eisenhower matrix together on the cloud.
    Add colleagues (or clients) to collaborate on the Eisenhower matrix. Changes automatically save and sync across all devices, in real-time.
  • Share a link. Present a slideshow. Embed. Download a PDF/PNG.
    The Eisenhower matrix seamlessly adapts to your workflow. when ready, share however you need.
  • Reuse and repurpose.
    Save your own Eisenhower matrix templates. Or copy and merge into other documents
Do not forget

Follow along step-by-step with the user persona how-to guide.

What is the Eisenhower matrix?

The Eisenhower Matrix is a simple decision-making tool that helps you define what tasks are important, what tasks are not important, which are urgent, and which tasks are not urgent. The matrix splits tasks into four boxes so you can easily prioritize which tasks you should focus on first and which you should delegate or delete.


How do I use the Eisenhower matrix template?

Xtensio’s Eisenhower matrix template is simple to use. Add tasks to each list according to prioritization, marks statuses of each task item and move items between lists as needed. Here are a few basic principles to keep in mind when creating an Eisenhower matrix:

  • List down all the projects or tasks you have to do as list items. Even if you think a task if minimal or unimportant, if it takes time to do, add it to the list. 
  • Put each of the tasks/ projects you listed into one of the four categories in the Eisenhower matrix: Do First, Schedule (next), Delegate, and Don’t Do.
  • In the Do First list, add the tasks that are both urgent and important. You should focus on these tasks first and they should be completed immediately.
  • The tasks in the second quadrant “Schedule” are important, but not urgent. These are tasks that will affect your long-term goals and should therefore be schduled for prioritization next.
  • In the third quadrant “Delegate”, list tasks that are not important, but urgent. You can assign these tasks to someone else while keeping your time for those tasks that are actually important for you to focus on (i.e. items in the first and second lists).
  • Tasks that are neither important nor urgent should be listed in the fourth quadrant. You can eliminate these tasks.
  • Share your Eisenhower matrix with your colleagues by inviting them to collaborate. Or share a link so they can see the progress as items move forward in your workflow. 

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Frequently asked questions

What is Xtensio?

Xtensio is the quickest and easiest way for teams to create, share and manage all of their business documents together. Create pitches, sales sheets, reports, case studies, agendas and more. Add images, videos, tables, buttons and other interactive modules. Drag and drop, resize, change backgrounds, colors. Share a link. Present a digital slideshow. Export a PDF/PNG.

What is a project? 

An Xtensio project is a living document. It’s a live webpage, a full-screen digital slideshow presentation and an exportable PDF/PNG document all-in-one. Projects are responsive, collaborative and completely customizable.

Start from an instructional template, editable example or a blank poject to build all your business documents and presentations with the ease of a web builder. Add team members and guests to work together in real-time on the cloud. Changes instantly sync to the live version of the project so both internal and external stakeholders are always up-to-date. Xtensio projects are the next generation of flexible documents and presentations.

How is Xtensio different from PPT, Illustrator and Word?

Unlike other presentation or document creators, Xtensio works like a web builder so you can easily drag and drop interactive content, customize the layout, and change colors, fonts, backgrounds to get professional-looking business content out the door quickly, without needing a designer.

You can collaborate with team members and guests to work together in real-time on the cloud. And the flexibility to share projects as live web links, digital slideshow presentations or exportable PDF/PNGs means you don’t have to jump between tools when creating different deliverables. Check out this page to see how Xtensio outpaces the competition.

Is my data private and secure?

Yes. All Xtensio plans include 128 bit SSL encryption and backups to ensure your data is secure. Here’s more on the range of sharing options on Xtensio, from completely private to public.

Can I create a free Eisenhower Matrix?

Yes. You can use Xtensio’s simple editor and any template, including the Eisenhower matrix template for free. Create an account to save and share your work. 

What would I get by upgrading to a premium plan?

By upgrading to our premium plans, you’ll have a private, branded workspace with your own URL where you, your team members and guests can create and collaborate on multiple presentations and documents.

You’ll be able to lock branding across your deliverables with the team style guide, streamline the creation process with custom templates, unlock exports, add password protection and customize individual shared links, and view project stats to stay updated on all of your projects. Here’s more about our premium plans.

What would I use the Eisenhower matrix template for? 

Use Xtensio’s Eisenhower matrix template to help you define what tasks are important, what tasks are not important, which are urgent, and which tasks are not urgent. The matrix splits tasks into four boxes so you can easily prioritize which tasks you should focus on first and which you should delegate or delete.

What information should be included in an Eisenhower matrix?

You should list down all the projects or tasks you have to do as list items. Then you’ll divide them by prioritization in the lists To Do, Schedule, Delegate or Delete.

Can I add colleagues to work on the Eisenhower matrix? 

Yes! You can invite as many people as you’d like to collaborate on your Eisenhower matrix, ensuring your whole team is aligned. As a platform, Xtensio helps improve the way your team works. Here’s more on real-time collaboration.

How do I share my Eisenhower matrix? 

When you’re ready to share your completed Eisenhower matrix, choose between presenting it as a full-screen digital slideshow, sending it as a responsive web link or exporting it as a PDF or PNG. Learn more about the different ways to share your projects in this tutorial video.

Do you have other templates for project and product management? 

We do! There are a number of different project management templates, examples and resources to guide you through projects. Learn more about using Xtensio for product managment here. 

Xtensio is your team space for beautiful living documents. Create, manage and share business collateral, easily.

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