xtensio logo

Create powerful business content together.

  • Join a Demo
  • Community
  • Help
  • Sign In
  • Start Free
  • xtensio logo
  • Solutions
        • by size

        • Enterprise
        • Small Businesses
        • Freelancers
        • by function

        • Marketing
        • Sales
        • Product Management
        • Design
        • xtensio for

        • Agencies
        • Consultancies
        • Startups
        • Incubators & Accelerators
        • Education
  • Templates
  • Integrations
  • Testimonials
  • Blog
  • Pricing
  • Help
  • Community
  • Join a Demo
  • Sign In
  • Xtensio is your team space for beautiful living documents.

    Start Free
    No account, no credit card required.
  • Blog Home
  • How-to Guides
  • Case Studies
  • Team Shares

Eisenhower Matrix Template

Eisenhower Matrix Template

BONUS: Read the user persona how-to guide.

Eisenhower Matrix Template

Used 1091 times | Updated January 18, 2023

The Eisenhower Matrix is a simple decision-making tool to organize and prioritize tasks to make sure that you (or your team) work on what’s important and not just what’s urgent. Use Xtensio’s Eisenhower matrix template to effectively manage your time by prioritizing tasks based on urgency and importance. 

  • Easily prioritize tasks and allocate your time and resources to get work done. 
  • Ensure that your tasks align with larger goals.  
  • Quickly estimate urgency and importance with your team.
Use This Template

Xtensio is your team space for beautiful living documents.
Create, manage and share business collateral, easily.
Join the 102,994 changemakers.

Use This Template

Xtensio is your team space for beautiful living documents.
Create, manage and share business collateral, easily.
Join the 102,994 changemakers.


The Eisenhower Matrix is a simple decision-making tool to organize and prioritize tasks to make sure that you (or your team) work on what’s important and not just what’s urgent. Use Xtensio’s Eisenhower matrix template to effectively manage your time by prioritizing tasks based on urgency and importance. 

  • Easily prioritize tasks and allocate your time and resources to get work done. 
  • Ensure that your tasks align with larger goals.  
  • Quickly estimate urgency and importance with your team.  

BONUS: Read the user persona how-to guide.

Paperless documents

100s of free templates
Use professionally built guiding templates or start from scratch. Create any document or presentation – pitches, sales sheets, reports, case studies, agendas, wikis, strategy exercises…
Easy yet powerful editor
Click, drag, drop, resize, customize and edit anything. Add images, videos, tables, lists, buttons, charts. Embed web pages, maps, other presentations.
Real-time collaboration
Collaborate with team members and guests in real-time. Changes save and sync across all devices automatically.
Flexible sharing
Share folios with customized links, present full-screen digital slideshows, export PDFs and PNGs. You can even embed on your website. Your work is responsive and will look good everywhere.
Ensured brand consistency
Add your fonts and colors from your (or your clients’) website. Save your style guide to lock branding for all your team and their folios.
Chaos-free organization
Group folios according to client, asset type, approval stage, project, etc. Control access levels and track team activity with in-app notifications, stats and weekly reports.
Xtensio templates and examples
Xtensio is an easy yet powerful editor
Xtensio is a real time collaboration platform
Share work in a flexible way with Xtensio
Ensure brand consistency with Xtensio
Xtensio helps your organization scale up free of chaos
Join a Live Demo

Join a Free Live Demo

How to create an Eisenhower matrix with Xtensio

  • Save the Eisenhower matrix template with one click and start editing.
    Follow along with the instructional copy. Add charts, graphs, images, and videos to customize the Eisenhower matrix template and make it your own. Drag & drop. Resize. it is the easiest editor ever.
  • Customize everything in the Eisenhower matrix template to match your brand.
    Add your (or your client’s) brand fonts and colors. You can even pull colors directly from a website to easily brand your Eisenhower matrix.
  • Work on your Eisenhower matrix together on the cloud.
    Add colleagues (or clients) to collaborate on the Eisenhower matrix. Changes automatically save and sync across all devices, in real-time.
  • Share a link. Present a slideshow. Embed. Download a PDF/PNG.
    The Eisenhower matrix seamlessly adapts to your workflow. when ready, share however you need.
  • Reuse and repurpose.
    Save your own Eisenhower matrix templates. Or copy and merge into other documents
Do not forget

Follow along step-by-step with the user persona how-to guide.

What is the Eisenhower matrix?

The Eisenhower Matrix is a simple decision-making tool that helps you define what tasks are important, what tasks are not important, which are urgent, and which tasks are not urgent. The matrix splits tasks into four boxes so you can easily prioritize which tasks you should focus on first and which you should delegate or delete.


How do I use the Eisenhower matrix template?

Xtensio’s Eisenhower matrix template is simple to use. Add tasks to each list according to prioritization, marks statuses of each task item and move items between lists as needed. Here are a few basic principles to keep in mind when creating an Eisenhower matrix:

  • List down all the projects or tasks you have to do as list items. Even if you think a task if minimal or unimportant, if it takes time to do, add it to the list. 
  • Put each of the tasks/ projects you listed into one of the four categories in the Eisenhower matrix: Do First, Schedule (next), Delegate, and Don’t Do.
  • In the Do First list, add the tasks that are both urgent and important. You should focus on these tasks first and they should be completed immediately.
  • The tasks in the second quadrant “Schedule” are important, but not urgent. These are tasks that will affect your long-term goals and should therefore be schduled for prioritization next.
  • In the third quadrant “Delegate”, list tasks that are not important, but urgent. You can assign these tasks to someone else while keeping your time for those tasks that are actually important for you to focus on (i.e. items in the first and second lists).
  • Tasks that are neither important nor urgent should be listed in the fourth quadrant. You can eliminate these tasks.
  • Share your Eisenhower matrix with your colleagues by inviting them to collaborate. Or share a link so they can see the progress as items move forward in your workflow. 

More templates related to Eisenhower matrix

  • Lean Canvas Template
    Preview ›
    Use Template
    Learn More
    Lean Canvas
    Used 7196 times
    Use Template
    Learn More
  • SWOT Analysis Template
    Preview ›
    Use Template
    Learn More
    SWOT Analysis
    Used 46667 times
    Use Template
    Learn More
  • Meeting Agenda Template
    Preview ›
    Use Template
    Learn More
    Meeting Agenda
    Used 3252 times
    Use Template
    Learn More
  • Root Cause Analysis Template
    Preview ›
    Use Template
    Learn More
    Root Cause Analysis
    Used 1431 times
    Use Template
    Learn More
  • Project Briefing
    Preview ›
    Use Template
    Learn More
    Project Brief
    Used 3008 times
    Use Template
    Learn More
  • Root Cause Analysis Example
    Preview ›
    Use Template
    Learn More
    Enterprise Revenue Root Cause Analysis
    Used 523 times
    Use Template
    Learn More
  • Root Cause Analysis Examples
    Preview ›
    Use Template
    Learn More
    Startup Failure Root Cause Analysis
    Used 526 times
    Use Template
    Learn More
  • Root Cause Analysis Example
    Preview ›
    Use Template
    Learn More
    Social Issue Root Cause Analysis
    Used 364 times
    Use Template
    Learn More
  • TruMusic Ecosystem Map
    Preview ›
    Use Template
    Learn More
    Music App Ecosystem Map
    Used 313 times
    Use Template
    Learn More

See how Xtensio can help your business

consulting tools
Product Management

Build and launch products and services successfully.

startup tools
Sales

Engage buyers more and close sales faster.

marketing-tools
Marketing

Create, share and manage key collateral easily.

innovation tools
Design

Deliver better experiences.

Used by the world’s top businesses.

102,994 users and counting.
Logos of top businesses that use Xtensio: Dropbox, Disney, Adobe, Google
Logos of top businesses that use Xtensio: UBER, Microsoft, Target, Amazon

I use Xtensio, because it’s the best there is – elegant, competent and adaptable.
Testimonial from Jerome Katz
Jerome Katz

Professor of Entrepreneurship @

St. Louis University

This is amazing. I just created a really basic press kit in minutes – something that I’ve been putting off for ages. So simple.
Testimonial from Jake Peters
Jake Peters

CEO @

HelpDocs

With Xtensio I can collaborate with my team on projects and build out my own branded templates.
Testimonial from Robin Bramman
Robin Bramman

Founder and Chief Brand Mixologist @

Brandtini

Xtensio has saved me TONS of time.
Testimonial from Alix-Han
Alix Han

VP Product Experience @

C-SATS

Love this product. These are the crucial tools I work with on a weekly/monthly basis.
Testimonial from Marc Anthony Rosa
Marc Anthony Rosa

Product Manager @

Dose Studios

Xtensio allows us to create attractive deliverables for clients and get feedback. We’re able to quickly make repeatable templates again and again.
Testimonial from Anna
Anna Yunker

Content Strategist @

Aztek Digital Agency

Xtensio is simple to use. A great marketing tool to brainstorm ideas and develop strategies.
Testimonial from Robin Eyre
Robin Eyre

Owner @

Trailblazer360

Xtensio is high-quality and easy-to-use. The templates make it easy to create materials, and the pages are mobile responsive.
Testimonial from Adam
Adam Sher

CEO @

AccuTennis

Xtensio is one of the best collaborating tools I have ever worked on.
Testimonial from Humma-Arshad
Humma Arshad

Salesforce Project Manager @

Bugendai Tech

Frequently asked questions

What is Xtensio?

Xtensio is the quickest and easiest way for teams to create, share and manage all of their business documents together. Create pitches, sales sheets, reports, case studies, agendas and more. Add images, videos, tables, buttons and other interactive modules. Drag and drop, resize, change backgrounds, colors. Share a link. Present a digital slideshow. Export a PDF/PNG.

What is a project? 

An Xtensio folio is a living document. It’s a live webpage, a full-screen digital slideshow presentation and an exportable PDF/PNG document all-in-one. Folios are responsive, collaborative and completely customizable.

Start from an instructional template, editable example or a blank poject to build all your business documents and presentations with the ease of a web builder. Add team members and guests to work together in real-time on the cloud. Changes instantly sync to the live version of the folio so both internal and external stakeholders are always up-to-date. Xtensio folios are the next generation of flexible documents and presentations.

How is Xtensio different from PPT, Illustrator and Word?

Unlike other presentation or document creators, Xtensio works like a web builder so you can easily drag and drop interactive content, customize the layout, and change colors, fonts, backgrounds to get professional-looking business content out the door quickly, without needing a designer.

You can collaborate with team members and guests to work together in real-time on the cloud. And the flexibility to share projects as live web links, digital slideshow presentations or exportable PDF/PNGs means you don’t have to jump between tools when creating different deliverables. Check out this page to see how Xtensio outpaces the competition.

Is my data private and secure?

Yes. All Xtensio plans include 128 bit SSL encryption and backups to ensure your data is secure. Here’s more on the range of sharing options on Xtensio, from completely private to public.

Can I create a free Eisenhower Matrix?

Yes. You can use Xtensio’s simple editor and any template, including the Eisenhower matrix template for free. Create an account to save and share your work. 

What would I get by upgrading to a premium plan?

By upgrading to our premium plans, you’ll have a private, branded workspace with your own URL where you, your team members and guests can create and collaborate on multiple presentations and documents.

You’ll be able to lock branding across your deliverables with the team style guide, streamline the creation process with custom templates, unlock exports, add password protection and customize individual shared links, and view project stats to stay updated on all of your projects. Here’s more about our premium plans.

What would I use the Eisenhower matrix template for? 

Use Xtensio’s Eisenhower matrix template to help you define what tasks are important, what tasks are not important, which are urgent, and which tasks are not urgent. The matrix splits tasks into four boxes so you can easily prioritize which tasks you should focus on first and which you should delegate or delete.

What information should be included in an Eisenhower matrix?

You should list down all the projects or tasks you have to do as list items. Then you’ll divide them by prioritization in the lists To Do, Schedule, Delegate or Delete.

Can I add colleagues to work on the Eisenhower matrix? 

Yes! You can invite as many people as you’d like to collaborate on your Eisenhower matrix, ensuring your whole team is aligned. As a platform, Xtensio helps improve the way your team works. Here’s more on real-time collaboration.

How do I share my Eisenhower matrix? 

When you’re ready to share your completed Eisenhower matrix, choose between presenting it as a full-screen digital slideshow, sending it as a responsive web link or exporting it as a PDF or PNG. Learn more about the different ways to share your projects in this tutorial video.

Do you have other templates for project and product management? 

We do! There are a number of different project management templates, examples and resources to guide you through projects. Learn more about using Xtensio for product managment here. 

Xtensio is your team space for beautiful living documents. Create, manage and share business collateral, easily.

Start Free

102,994 users and counting…

Footer

Xtensio
  • Join a Demo

Platform

  • Templates
  • How-to Guides
  • Testimonials
  • Pricing
  • Status
  • Community Forum
  • Help Center

Solutions

  • by Size
  • Enterprise
  • Small Businesses
  • Freelancers
  • by function
  • Marketing
  • Sales
  • Product Management
  • Design
  • xtensio for
  • Agencies
  • Consultancies
  • Startups
  • Incubators & Accelerators
  • Education

Company

  • About
  • Partnerships
  • Affiliate Program
  • Directory
  • Mentions
  • Press
  • Trust
  • Careers
  • Blog
  • Facebook
  • LinkedIn
  • Twitter
  • YouTube

Made with Love | Xtensio around the world | Terms | Privacy | Cookies | © 2023 Xtensio, Inc.

  • Blog Home
  • How-to Guides
  • Case Studies
  • Team Shares