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Simple Kanban Board Template  | Desktop and Mobile Views

BONUS: Read the user persona how-to guide.

Simple Kanban Board Template

Used 1652 times | Updated January 18, 2023

A Kanban board is a visual project management tool that helps Agile and Lean Teams get efficient and transparent. It uses columns and cards to help track progress. Use Xtensio’s simple kanban board template to manage your team’s internal or client projects.

  • Create planning flexibility, easily reprioritize by moving tasks between different columns.
  • Visualize your team’s workflow and limit bottlenecks in your team’s process by allowing people to focus on tasks at-hand.
  • Promote a continuous workflow to deliver faster while ensuring high quality work.
Use This Template

Xtensio is your team space for beautiful living documents.
Create, manage and share business collateral, easily.
Join the 102,994 changemakers.

Use This Template

Xtensio is your team space for beautiful living documents.
Create, manage and share business collateral, easily.
Join the 102,994 changemakers.


A Kanban board is a visual project management tool that helps Agile and Lean Teams get efficient and transparent. It uses columns and cards to help track progress. Use Xtensio’s simple kanban board template to manage your team’s internal or client projects.

  • Create planning flexibility, easily reprioritize by moving tasks between different columns.
  • Visualize your team’s workflow and limit bottlenecks in your team’s process by allowing people to focus on tasks at-hand.
  • Create planning flexibility, easily reprioritize by moving tasks between different columns.
  • Visualize your team’s workflow and limit bottlenecks in your team’s process by allowing people to focus on tasks at-hand.
  • Promote a continuous workflow to deliver faster while ensuring high quality work.

BONUS: Read the user persona how-to guide.

Paperless documents

100s of free templates
Use professionally built guiding templates or start from scratch. Create any document or presentation – pitches, sales sheets, reports, case studies, agendas, wikis, strategy exercises…
Easy yet powerful editor
Click, drag, drop, resize, customize and edit anything. Add images, videos, tables, lists, buttons, charts. Embed web pages, maps, other presentations.
Real-time collaboration
Collaborate with team members and guests in real-time. Changes save and sync across all devices automatically.
Flexible sharing
Share folios with customized links, present full-screen digital slideshows, export PDFs and PNGs. You can even embed on your website. Your work is responsive and will look good everywhere.
Ensured brand consistency
Add your fonts and colors from your (or your clients’) website. Save your style guide to lock branding for all your team and their folios.
Chaos-free organization
Group folios according to client, asset type, approval stage, project, etc. Control access levels and track team activity with in-app notifications, stats and weekly reports.
Xtensio templates and examples
Xtensio is an easy yet powerful editor
Xtensio is a real time collaboration platform
Share work in a flexible way with Xtensio
Ensure brand consistency with Xtensio
Xtensio helps your organization scale up free of chaos
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How to create a kanban board with Xtensio

  • Save the simple kanban board template with one click and start editing.
    Follow along with the instructional placeholder copy. Add additional charts, graphs, images, and videos to customize and make it your own. Drag & drop. Resize. It is the easiest editor ever.
  • Customize everything in the kanban board template to match your brand.
    Add your (or your client’s) brand fonts and colors. You can even pull colors directly from a website to easily brand your kanban boards.
  • Work on your kanban boards together on the cloud.
    Add colleagues (or clients) to collaborate on the kanban board. Changes automatically save and sync across all devices, in real-time.
  • Share a responsive link. Present a slideshow. Embed. Download a PDF/PNG.
    The kanban board seamlessly adapts to your workflow. ​When ready ​share in ​any format you need.
  • Reuse and repurpose.
    Save your own custom kanban board templates. Or copy and merge into other documents.
Do not forget

Follow along step-by-step with the user persona how-to guide.

What is the kanban method?

The Kanban method was created in the 1940s by Toyota Automotive employee Taiichi Ohno as a workflow management system to optimize production stages. In 2004, David J. Anderson used the concept for Scrum and LEAN Software Development when he published the book “Agile Management for Software Engineering: Applying the Theory of Constraints for Business Results”. Now the Kanban framework is one of the most popular methodologies within Agile and LEAN frameworks that provides value by giving teams a real-time visualization of work capacity and transparency on the progress of work being done. It includes a timeline with tasks created as cards where teams can see the task status, track progress and easily tackle roadblocks.


When should I use a kanban board?

Agile and LEAN teams use the Kanban method to track the progress of work from start to finish. It gives teams a powerful way to show progress across cross-functional teams and can be used to manage workflows and provide transparency on project workflows. 


How do I create a kanban board? 

It’s super easy to create a kanban board with Xtensio’s simple kanban template, and it’s the perfect was to easily collaborate and share the workflow with your team. 

  • Customize your Kanban board
    You can rename the title of the task lists and task cards according to your needs. David Anderson’s original method established that Kanban boards are divided into these:
  • Visual signals
  • Columns
  • Work-in-progress limits
  • Commitment point
  • Delivery point

We’ve simplified this by creating four columns (lists) to track “To-do”, “In Progress”, “QA (review)” and “Done” 

  • Add task cards
    Each list has cards that you can add details for each task. You can add additonal tasks and move them bewteen lists as they’re moving through your workflow. Add additional cards by selecting the + icon on the menu at the top left of each list and change task status by clicking on the status option on the left of each card. 
  • Start working on tasks
    As tasks are being working on and completed, you can change the task item status and move the cards through your workflow so everyone on your team can see the workflow from start to finish. Make sure you check and update the kanban board regularly so everyone is up-to-date on the project at hand.

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Frequently asked questions

What is Xtensio?

Xtensio is the quickest and easiest way for teams to create, share and manage all of their business documents together. Create pitches, sales sheets, reports, case studies, agendas and more. Add images, videos, tables, buttons and other interactive modules. Drag and drop, resize, change backgrounds, colors. Share a link. Present a digital slideshow. Export a PDF/PNG.

What is a project? 

An Xtensio folio is a living document. It’s a live webpage, a full-screen digital slideshow presentation and an exportable PDF/PNG document all-in-one. Folios are responsive, collaborative and completely customizable.

Start from an instructional template, editable example or a blank folio to build all your business documents and presentations with the ease of a web builder. Add team members and guests to work together in real-time on the cloud. Changes instantly sync to the live version of the folio so both internal and external stakeholders are always up-to-date. Xtensio folios are the next generation of flexible documents and presentations.

How is Xtensio different from PPT, Illustrator or Word?

Unlike other presentation or document creators, Xtensio works like a web builder so you can easily drag and drop interactive content, customize the layout, and change colors, fonts, backgrounds to get professional-looking business content out the door quickly, without needing a designer.

You can collaborate with team members and guests to work together in real-time on the cloud. And the flexibility to share projects as live web links, digital slideshow presentations or exportable PDF/PNGs means you don’t have to jump between tools when creating different deliverables. Check out this page to see how Xtensio outpaces the competition.

Is my data private and secure?

Yes. All Xtensio plans include 128 bit SSL encryption and backups to ensure your data is secure. You can make shared project links private on premium plans. Here’s more on the range of sharing options on Xtensio, from completely private to public.

Can I create a free kanban board?

Yes. You can use Xtensio’s simple editor and any template, including the simple kanban template for free. Create an account to save and share your work. 

What would I get by upgrading to a premium plan?

By upgrading to our premium plans, you’ll have a private, branded workspace with your own URL where you, your team members and guests can create and collaborate on multiple presentations and documents.

You’ll be able to lock branding across your deliverables with the team style guide, streamline the creation process with custom templates, unlock exports, add password protection and customize individual shared links, and view project stats to stay updated on all of your projects. Here’s more about our premium plans.

What would I use the kanban template for? 

Use Xtensio’s simple kanban template to give your team a real-time visualization of work capacity and transparency on the progress of work being done. It includes a timeline with tasks created as cards where teams can see the task status, track progress and easily tackle roadblocks.

What’s the difference between Kanban and Scrum?

They are not mutually exclusive. In many ways they can go hand in hand. Many Scrum teams use Kanban Methodology to improve their workflows with visual transparency. Generally speaking Kanban is more flexible with responsibilities, timelines and deliverables. 

What information should be included in a kanban board?

The kanban board includes visual signals, columns (lists), work in progress limits, commitment point and delivery point. You can use task lists and cards to track status and move between lists throughout your workflow. 

Can I add colleagues to work on the kanban board? 

Yes! You can invite as many people as you’d like to collaborate on your kanban board, ensuring your whole team is aligned. As a platform, Xtensio helps improve the way your team works. Here’s more on real-time collaboration.

How do I share my kanban board? 

When you’re ready to share your completed kanban board, choose between presenting it as a full-screen digital slideshow, sending it as a responsive web link or exporting it as a PDF or PNG. Learn more about the different ways to share your projects in this tutorial video.

Do you have other templates for project and product managment? 

We do! There are a number of different product and project management templates, examples and resources to guide you through the process of establishing and growing your business. Learn more about using Xtensio for product managment here. 

Xtensio is your team space for beautiful living documents. Create, manage and share business collateral, easily.

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