Meeting Agenda Template

How to create a meeting agenda with Xtensio

• Click and start editing, no account or credit card required.
  Follow along with the instructional meeting agenda template details. Add charts, graphs, images, and videos to customize the meeting agenda template and make it your own. Drag & drop. Resize. It’s the easiest editor ever.

• Work on your meeting agenda items together on the cloud.
  Add colleagues (or clients) to collaborate on the team meeting agenda template. Changes automatically save and sync across all devices, in real-time.

• Share a link. Present a slideshow. Embed. Download a PDF/PNG.
  The meeting agenda template seamlessly adapts to your workflow. No more jumping from tool-to-tool to design different types of deliverables.

• Reuse and repurpose.
  Save your own custom meeting agenda templates. Or copy and merge into other documents.

Follow along step-by-step with the meeting agenda how-to guide.

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What is a team meeting agenda?

A meeting agenda is an outline of agenda items and activities that participants are hoping to accomplish during the meeting. Clearly defining a meeting agenda enables effective communication, promotes organization, and increases productivity. There are many different types of meeting structures.

• Staff meetings.
• Daily stand-up meetings.
• Committee or board meetings.
• Project status meetings.
• Sales calls.

Meeting agendas serve many purposes:

• They give attendees notice of what will be discussed before the business meeting.
• Agendas set clear expectations for what needs to occur before, during, and after a meeting.
• They keep participants focused on the meeting topic.
• Agendas act as time-management tools.

What should a meeting agenda include?

Agenda topics are dependent on the purpose of your meeting. Regardless of whether it’s a brainstorming session or a quarterly check-in, agendas will generally include the following:

• Old Business and information items, including any updates you want to share with attendees.
• New discussion items include anything you want your team to provide feedback on.
• Action items will outline tasks that your team should complete during or after the meeting.

Don’t forget to include additional helpful details about the meeting date and location, attendees and presenters how much time the meeting will take.

How do I write an agenda for a meeting?

Prior to the meeting, we encourage you to carefully consider what the goals of the meeting should be. What should the discussion revolve around? Which actions are of the highest priority? Answering these questions will help you more quickly arrange your agenda for maximum productivity.

While there are many meeting agenda templates for Microsoft Word and Google Docs, Xtensio’s template is much more flexible in terms of communicating and collaborating with your team. Status updates are communicated instantly across all editors and anyone with the live link to the meeting agenda so you can make sure that everyone is on the same page.

Regardless of where you decide to create your agenda, here are some tips for planning an effective agenda for your next business meeting:

• Make the meeting objectives clear.
• List each action item as a question or task.
• Clarify expectations and responsibilities by sharing the agenda prior to the meeting.
• Define a time estimate for each topic or agenda item.
• Get team feedback before, during, and after the meeting.

Frequently asked questions