To-do lists and kanban boards
Updated by Xtensio
First things first. Do your business housekeeping with the right to-do list for you. Check items off, view progress, and move them from one list to another. Manage your tasks along with your notes and other content all on the same document. We created various to-do list templates for common use cases and based on proven productivity frameworks. Click and start filling in the template that best suits you. Try it first! If you like Xtensio’s online editor create an account to save your edits.
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To-Do Lists vs Kanban Boards: Choosing the Right System
A to-do list is a sequential list of tasks ordered by priority, due date, or context. A kanban board is a visual workflow system that organizes tasks into columns representing stages (typically “To Do”, “In Progress”, and “Done”). Both help you track work, but they solve different problems.
To-do lists work best for individual task management, daily priorities, and simple projects where the sequence matters more than the workflow stage. Kanban boards excel at team workflows, recurring processes, and situations where you need to see bottlenecks. If you find yourself constantly re-ordering a long to-do list, that is a signal to switch to a kanban view. If your kanban board has only one column with 50 cards, a prioritized to-do list will serve you better.
The Eisenhower Matrix adds a third dimension: urgency vs importance. It forces you to categorize tasks into four quadrants (Do First, Schedule, Delegate, Eliminate) before you start working, which prevents the common trap of spending all day on urgent-but-unimportant tasks while important-but-not-urgent work stalls. Teams that combine an Eisenhower review with a kanban execution board report the highest completion rates.
Each template below is fully editable and shareable as a live link. Pick the format that matches your workflow, customize it, and reuse it weekly. With a workspace, your lists and boards stay organized by project and always reflect the current state of your work.
Important Urgent To-Do List
Prioritize your tasks based on importance and urgency. Add or remove as many items as you like. Move items from one list to another. Mark those in progress and check off completed ones.
Simple Kanban Board
Use the agile and lean project management system to move tasks from left to right toward completion. Populate this simple kanban board with your tasks.
Daily To-Do List
A virtual notepad to prioritize tasks, jot down notes, and add little tags.
Weekly To-Do List
Set yourself up for success. Focus on the top 3 things to complete each day of the week.
Eisenhower Matrix
A simple decision-making tool to organize and prioritize tasks to make sure that you and your team work on what’s important and not just what’s urgent. Click to start editing and collaborating live on the Eisenhower Matrix.
Content Writing Checklist
From setting your intention to technical editing, check off these 44 essential steps before you publish your next blog post. By Growth Marketing Specialist Aazar Shad.
Make your own list
Start with a blank page. Drop in Xtensio’s task module anywhere on the page. Resize it any way you like. Style with your own colors and fonts. Use any other modules to complete your business documentation.
Xtensio TIP: Play with task module settings to use Xtensio’s task module like a pro.
Show item status displays the open dots next to each items. You can click on them to mark those that are next, in progress, and completed.
Show progress adds a progress bar on top of the list. It also shows the number of items completed. The progress bar can be hidden.
Hide item status makes your list as a clean item list, that you can use for any purpose.
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