AI RFP Generator
Get Better Proposals with a Clear RFP.
Describe your project, timeline and budget. Xtensio’s AI builds a request for proposal with your background, scope, goals, schedule, budget and evaluation criteria you can customize and share instantly.
Your request for proposal lives in a workspace with your personas, pitch decks, one-pagers and strategy docs, all AI-powered and always on-brand.
“E.g. RFP for a new website with online booking for our 25-person bike shop in Portland; proposals due December 5, budget $40,000…”
Xtensio AI writes the first draft. You check it, make it yours and send it under your name.
Free to start. No credit card. Takes under 2 minutes.
Trusted by 412,240 operations leads, marketing managers, and founders hiring vendors.
Starts from your brief
Structured output
Collaborative
Always up to date
Create an RFP in Minutes
Most RFPs are vague, so every vendor quotes a different project and none of the proposals compare.
Xtensio AI compresses that into minutes and delivers a designed first draft, not a wall of text.
How It Works
Describe your project
Tell Xtensio AI what you need built, why, by when, for how much and who vendors should contact. It starts from the facts you give it.
AI generates your request for proposal
Xtensio lays out the background, scope, tasks and deliverables, goals, constraints, a week-by-week schedule, budget, evaluation criteria and submission rules. It works from what you give it, and it can still add sample figures. Check every number, name and photo before you send.
Customize and share
Every section is editable. Review it with your team, then share the RFP as a live link or export it to PDF for vendors.
Who It’s For
Operations Leads
Ask several vendors for comparable proposals in one go.
Marketing Managers
Brief agencies on a website, campaign or rebrand.
Founders
Hire your first agency or contractor with a professional request.
Nonprofits
Run a fair, documented vendor selection.
What’s Inside Your AI-Generated RFP
Your AI-generated request for proposal includes everything you need, just like our RFP Template.
Everything is fully editable. Drag, drop, rearrange, rewrite.
Background and scope
Who you are, what you need and why you are launching the project.
Tasks and deliverables
The work you expect and what vendors should hand over.
Goals and constraints
How you will measure success and what could get in the way.
Schedule and budget
A week-by-week timeline and the budget you can spend.
Evaluation and submission
How proposals will be scored and what vendors must send.
Why Xtensio is Better
Other AI tools generate unformatted text you still have to design and structure. Xtensio delivers a designed first draft of your request for proposal, on your brand, ready to review and edit.
Smart & Structured
Forget copy-paste. Xtensio AI delivers a clean, designed first draft of your request for proposal, not a text dump.
Reusable
Duplicate the RFP for your next project and change only what differs.
Collaborative & Customizable
Invite teammates or clients to edit, comment, and refine in real time.
On Brand & Insight-Driven
Your style guide auto-applies. On Xtensio Plus, analytics show who viewed your request for proposal, for how long, and what they focused on.
Xtensio AI vs. Other AI Tools
Not all request for proposal tools are built the same. Here’s how Xtensio AI compares.
Build everything with AI
Xtensio AI supports every step of your workflow.
Smart + Structured
Proven frameworks, no messy text dumps. Always up-to-date, beautiful living documents.
Collaborative & Customizable
Invite your team, build, and learn together. This is your portal for your team and your clients.
On Brand
Set up your style guide and grow your brand automatically
Example RFPs
See the structure first.
Preview the full Request for Proposal template to see the structure the AI fills: background, scope, tasks, goals, schedule, budget, evaluation criteria and contact details. Every section is editable.
…or start directly from an RFP Template.
Try It Free
Create your first request for proposal and unlock your Xtensio workspace.
Start with one AI-generated RFP, then add project briefs, plans and status reports, all in one place.
No credit card required. Upgrade only if you love it.
| ChatGPT / Manual Research | Xtensio AI | |
|---|---|---|
| Output | Plain text paragraphs | Polished, fully structured request for proposal |
| Structure | Unformatted prose | Scope, goals, schedule, budget, criteria |
| Content depth | Surface-level summaries | Built from the project facts you give it |
| Design | No layout | Starts on your Brand Kit. Check logos and photos. |
| Editing | Manual copy/paste into another tool | Drag-and-drop modules you can edit in place |
| Collaboration | Solo | Multi-user workspaces with real-time co-editing |
| Continuity | One-off file | Living folio you update as the project takes shape |
| Pricing | Hours of manual formatting | Free to start, no credit card required |
From One RFP to Your Whole Project Workspace
Most people start with a single RFP. A week later their briefs, plans and status reports are all living here too.
Xtensio becomes their AI-powered workspace for strategy, content & growth.
RFP Template
Start from a structured template instead. View template
AI One Pager Generator
Introduce your company to the vendors you invite. Generate one pager
Project Brief Template
Brief the vendor you choose on the work ahead. View template
AI Fact Sheet Generator
Give bidders your key facts at a glance. Generate fact sheet
FAQ
Can AI write my RFP?
Yes. Describe your project and Xtensio AI builds a complete request for proposal. It works from what you give it, and it can still add sample figures. Check every number, name and photo before you send.
What does an RFP include?
Company background, project scope, tasks and deliverables, goals, constraints, a schedule, the budget, evaluation criteria, submission requirements and a contact. Xtensio structures all of these for you.
What is the difference between an RFP and a project brief?
An RFP asks several vendors to bid so you can compare them. A project brief tells the team you already chose what to deliver.
Is this RFP tool free?
Yes. You can generate a request for proposal for free with no credit card required. Your brand kit is on the free plan. Xtensio Plus removes Xtensio branding from exports and live links, and adds engagement analytics and up to 5 people on the team.
How do I send my RFP to vendors?
Share your request for proposal as a live link anyone can view in a browser, export it to PDF or PNG, or present it directly from Xtensio. Live links update automatically when you make changes.
Can I update my RFP after sending it?
Yes. Your request for proposal lives in Xtensio as a folio, a living document. Update the scope or deadline as the project takes shape, without rebuilding the file from scratch.
Can I make one for each project?
Yes. Duplicate the folio for each project and change only what differs.
How long does an AI RFP take?
Under two minutes from description to a fully structured output. You can then spend additional time editing, adding your own data, and customizing the design.
Start Free. Build Smarter. Hire the Right Vendor.
Generate your request for proposal in minutes. No credit card. No design skills required.
