AI Client Proposal Generator
Win the Client with a Proposal in Their Own Words.
Describe the client, their problem and the work you would do. Xtensio’s AI builds a client proposal with the situation, your approach, deliverables, a phased timeline, the investment and next steps you can customize and share instantly.
Your client proposal lives in a workspace with your personas, pitch decks, one-pagers and strategy docs, all AI-powered and always on-brand.
“E.g. Proposal from our six-person brand studio to a dental group whose brand looks dated; a brand refresh in three phases for $18,500…”
Xtensio AI writes the first draft. You check it, make it yours and send it under your name.
Free to start. No credit card. Takes under 2 minutes.
Trusted by 412,240 agencies, consultants, and freelancers.
Starts from your brief
Structured output
Collaborative
Always up to date
Create a Client Proposal in Minutes
Most proposals talk about the agency, and the client has to dig to find their own problem.
Xtensio AI compresses that into minutes and delivers a designed first draft, not a wall of text.
How It Works
Describe the work
Tell Xtensio AI who the client is, what they told you, what you would deliver and what it costs. It builds from the facts you give it.
AI generates your client proposal
Xtensio lays out the client’s situation, your approach, deliverables and exclusions, a phased timeline, why you, the investment and next steps. It works from what you give it, and it can still add sample figures. Check every number, name and photo before you send.
Customize and share
Every section is editable. Add your track record, check the numbers, then send the proposal as a live link or export it to PDF.
Who It’s For
Agencies
Send every prospect a clear, consistent proposal.
Consultants
Turn a discovery call into a proposal the same day.
Freelancers
Look as professional as a bigger firm.
Studios
Scope each project clearly so it does not creep.
What’s Inside Your AI-Generated Client Proposal
Your AI-generated client proposal includes everything you need, just like our Client Proposal Template.
Everything is fully editable. Drag, drop, rearrange, rewrite.
The situation
The client’s challenge and the outcome they want, in their words.
Your approach
Why this approach, for this client, now.
Deliverables and scope
What is included, what is not and what you need from the client.
Phased timeline
Each phase with its dates and key deliverable.
Investment and next steps
The price, payment terms and how to say yes.
Why Xtensio is Better
Other AI tools generate unformatted text you still have to design and structure. Xtensio delivers a designed first draft of your client proposal, on your brand, ready to review and edit.
Smart & Structured
Forget copy-paste. Xtensio AI delivers a clean, designed first draft of your client proposal, not a text dump.
Reusable
Duplicate your best proposal for the next client and change only what differs.
Collaborative & Customizable
Invite teammates or clients to edit, comment, and refine in real time.
On Brand & Insight-Driven
Your style guide auto-applies. On Xtensio Plus, analytics show who viewed your client proposal, for how long, and what they focused on.
Xtensio AI vs. Other AI Tools
Not all client proposal tools are built the same. Here’s how Xtensio AI compares.
Build everything with AI
Xtensio AI supports every step of your workflow.
Smart + Structured
Proven frameworks, no messy text dumps. Always up-to-date, beautiful living documents.
Collaborative & Customizable
Invite your team, build, and learn together. This is your portal for your team and your clients.
On Brand
Set up your style guide and grow your brand automatically
Example Client Proposals
See the structure first.
Preview the full Client Proposal template to see the structure the AI fills: situation, approach, deliverables, timeline, why you, investment and next steps. Every section is editable.
…or start directly from a Client Proposal Template.
Preview the Client Proposal template
Try It Free
Create your first client proposal and unlock your Xtensio workspace.
Start with one AI-generated client proposal, then add project briefs, reports and case studies, all in one place.
No credit card required. Upgrade only if you love it.
| ChatGPT / Manual Research | Xtensio AI | |
|---|---|---|
| Output | Plain text paragraphs | Polished, fully structured client proposal |
| Structure | Unformatted prose | Situation, approach, scope, timeline, price |
| Content depth | Surface-level summaries | Built from what the client told you |
| Design | No layout | Starts on your Brand Kit. Check logos and photos. |
| Editing | Manual copy/paste into another tool | Drag-and-drop modules you can edit in place |
| Collaboration | Solo | Multi-user workspaces with real-time co-editing |
| Continuity | One-off file | Living folio you update after feedback |
| Pricing | Hours of manual formatting | Free to start, no credit card required |
From One Proposal to Your Whole Client Workspace
Most people start with a single client proposal. A week later their briefs, reports and case studies are all living here too.
Xtensio becomes their AI-powered workspace for strategy, content & growth.
Client Proposal Template
Start from a structured template instead. View template
AI One Pager Generator
Introduce your agency before the proposal. Generate one pager
Consulting Proposal Template
A longer proposal for consulting engagements. View template
AI Fact Sheet Generator
Give the client your key facts at a glance. Generate fact sheet
FAQ
Can AI write my client proposal?
Yes. Describe the client and the work and Xtensio AI builds a complete client proposal. It works from what you give it, and it can still add sample figures. Check every number, name and photo before you send.
What does a client proposal include?
The client’s situation, your proposed approach, deliverables and exclusions, a phased timeline, why you, the investment and payment terms, and the next steps. Xtensio structures all of these for you.
What is the difference between a proposal and a contract?
A proposal explains the work and the price so the client can decide. The contract comes after they say yes and sets the legal terms.
Is this client proposal tool free?
Yes. You can generate a client proposal for free with no credit card required. Your brand kit is on the free plan. Xtensio Plus removes Xtensio branding from exports and live links, and adds engagement analytics and up to 5 people on the team.
How do I send my client proposal?
Share your client proposal as a live link anyone can view in a browser, export it to PDF or PNG, or present it directly from Xtensio. Live links update automatically when you make changes.
Can I update the proposal after sending it?
Yes. Your client proposal lives in Xtensio as a folio, a living document. Adjust the scope or price after the client’s feedback, without rebuilding the file from scratch.
Can I make one for each client?
Yes. Duplicate the folio for each client and change only what differs.
How long does an AI client proposal take?
Under two minutes from description to a fully structured output. You can then spend additional time editing, adding your own data, and customizing the design.
Start Free. Build Smarter. Win More Clients.
Generate your client proposal in minutes. No credit card. No design skills required.
