AI Meeting Notes Generator
Leave Every Meeting With Clear Notes and Owners.
Tell us what the meeting covered: who came, what was discussed and who does what next. Xtensio’s AI turns it into meeting notes with the topic, attendees, agenda, discussion and action items you can customize and share instantly.
Your meeting notes live in a workspace with your personas, pitch decks, one-pagers and strategy docs, all AI-powered and always on-brand.
“E.g. Notes from our weekly product meeting; attendees Maya, Sam and Priya; discussed staff invite drop-off; Sam drafts a reminder email by Friday…”
Xtensio AI writes the first draft. You check it, make it yours and send it under your name.
Free to start. No credit card. Takes under 2 minutes.
Trusted by 412,240 team leads, project managers, and assistants.
Starts from your brief
Structured output
Collaborative
Always up to date
Create Meeting Notes in Minutes
Most meetings end without written notes, so decisions get forgotten and actions slip.
Xtensio AI compresses that into minutes and delivers a designed first draft, not a wall of text.
How It Works
Describe the meeting
Tell Xtensio AI who attended, what was discussed and what was agreed. It starts from what you give it, and it can still add sample figures. Check every number, name and photo before you send.
AI generates your meeting notes
Xtensio lays out the notes: topic and date, attendees, agenda, discussion points and an action item list.
Customize and share
Every item is editable. Tick off actions as they get done, then share the notes as a live link or export them to PDF.
Who It’s For
Team leads
Send clear notes after every team meeting.
Project managers
Track decisions and action items in one place.
Assistants
Turn rough notes into a clean record fast.
Consultants
Share client meeting notes the same day.
What’s Inside Your AI-Generated Meeting Notes
Your AI-generated meeting notes include everything you need, just like our Meeting Notes Template.
Everything is fully editable. Drag, drop, rearrange, rewrite.
Topic and date
What the meeting was about and when.
Attendees
Who was in the room.
Agenda
What needed to be covered.
Discussion
What was said and decided.
Action items
Who does what next, as a checklist.
Why Xtensio is Better
Other AI tools generate unformatted text you still have to design and structure. Xtensio delivers a designed first draft of your meeting notes, on your brand, ready to review and edit.
Smart & Structured
Forget copy-paste. Xtensio AI delivers a clean, designed first draft of your meeting notes, not a text dump.
Reusable
Duplicate the notes for each meeting and change only what differs.
Collaborative & Customizable
Invite teammates or clients to edit, comment, and refine in real time.
On Brand & Insight-Driven
Your style guide auto-applies. On Xtensio Plus, analytics show who viewed your meeting notes, for how long, and what they focused on.
Xtensio AI vs. Other AI Tools
Not all meeting notes tools are built the same. Here’s how Xtensio AI compares.
Build everything with AI
Xtensio AI supports every step of your workflow.
Smart + Structured
Proven frameworks, no messy text dumps. Always up-to-date, beautiful living documents.
Collaborative & Customizable
Invite your team, build, and learn together. This is your portal for your team and your clients.
On Brand
Set up your style guide and grow your brand automatically
Example Meeting Notes
See the structure first.
Preview the full Meeting Notes template to see the structure the AI fills: topic, attendees, agenda, discussion and action items. Every item is editable.
…or start directly from a Meeting Notes Template.
Preview the Meeting Notes template
Try It Free
Create your first meeting notes and unlock your Xtensio workspace.
Start with AI-generated meeting notes, then add agendas, status reports and project plans, all in one place.
No credit card required. Upgrade only if you love it.
| ChatGPT / Manual Research | Xtensio AI | |
|---|---|---|
| Output | Plain text paragraphs | Polished, fully structured meeting notes |
| Structure | Unformatted prose | Topic, attendees, agenda, discussion, actions |
| Content depth | Surface-level summaries | Only what was actually said |
| Design | No layout | Starts on your Brand Kit. Check logos and photos. |
| Editing | Manual copy/paste into another tool | Drag-and-drop modules you can edit in place |
| Collaboration | Solo | Multi-user workspaces with real-time co-editing |
| Continuity | One-off file | Living notes you tick off as actions close |
| Pricing | Hours of manual formatting | Free to start, no credit card required |
From One Set of Notes to Your Whole Team Workspace
Most teams start with a single set of meeting notes. A week later their agendas and status reports are all living here too.
Xtensio becomes their AI-powered workspace for strategy, content & growth.
Meeting Notes Template
Start from a structured template instead. View template
AI Meeting Agenda Generator
Plan the next meeting before it starts. Generate agenda
Meeting Notes Template
Start from the template and fill it in yourself. View template
AI Status Report Generator
Roll the week’s meetings into a status report. Generate report
FAQ
Can AI write meeting notes?
Yes. Describe who attended, what was discussed and what was agreed, and Xtensio AI writes structured notes with action items. It works from what you give it, and it can still add sample figures. Check every number, name and photo before you send.
What should meeting notes include?
The topic and date, attendees, the agenda, key discussion points and decisions, and action items with owners and due dates.
When should meeting notes be sent?
The same day, while the meeting is fresh, so everyone agrees on what was decided and who owns each action.
Is this meeting notes tool free?
Yes. You can generate meeting notes for free with no credit card required. Your brand kit is on the free plan. Xtensio Plus removes Xtensio branding from exports and live links, and adds engagement analytics and up to 5 people on the team.
How do I share my meeting notes?
Share your meeting notes as a live link anyone can view in a browser, export them to PDF or PNG, or present them directly from Xtensio. Live links update automatically when you make changes.
Can I update the meeting notes later?
Yes. Your meeting notes live in Xtensio as a folio, a living document. Add decisions and tick off actions as they happen, without rebuilding the notes from scratch.
Can I make notes for every meeting?
Yes. Duplicate the folio for each meeting and change only what differs.
How long do AI meeting notes take?
Under two minutes from description to a fully structured output. You can then spend additional time editing, adding your own data, and customizing the design.
Start Free. Build Smarter. Follow Through.
Generate your meeting notes in minutes. No credit card. No design skills required.
