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Meeting Agenda Template and Examples

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Use this free meeting agenda template to enable effective communication, promote organization and increase productivity before, during, and after your meetings. Xtensio’s interactive editor will automatically sync your edits across all devices so you can keep everyone informed as the meeting develops. It’s even optimized for easy PDF export! Find tips on creating a strong meeting agenda in our How-To Guide >

Editable Meeting
Agenda Examples:

Companies, concepts, people, names are imaginary. Designs and layouts are made for your inspiration. If you like these examples, you can add them to your dashboard with one click. And use them as a starting point for your company.

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What is Xtensio?

Xtensio is a creative collaboration platform to design living documents, work together with internal and external teams, and flexibly share your work as digital presentations, responsive web pages or exportable PDF or PNGs.

What's a folio?

Folios are full-screen digital presentations, responsive web pages and exportable PDF or PNGs all-in-one. A folio can be anything from a brief business strategy exercise to a full-length presentation. Start with one of our templates, or create anything you need with the blank slate tool.

Your folios are live pages that you can edit and collaborate on with colleagues, clients and other key players. All of your changes—from dragging and dropping modules, to editing graphs, to changing colors— will save and sync instantly across devices. Here’s more on Making a Folio.

Do I have limits on how many templates I can try?

No. You can try all of our free templates with any of our plans. The limitations are only on your active folios. On the Free Forever plan, you may have one active folio at a time. If you’d like to create another folio, you upgrade to one of our premium plans or delete the folio that’s currently active on your dashboard.

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What would I get by upgrading to a premium plan?

By upgrading to our premium plans, you would have an increased folio limit, unlimited exports, removed Xtensio branding from all shared folios and other features such as collaboration, password protection for your shared links, folio stats and the ability to create and save your own templates. Here’s more about our premium plans.

What would I use the meeting agenda for?

Clearly defining a meeting agenda enables effective communication, promotes organization and increases productivity. You can repurpose the meeting agenda template before, during and after your meetings.

Do you have any examples I can use?

Yes! We have a couple of meeting agenda examples above that you can use as a starting point for your own. If you find a style you like, use it for your inspiration. Just click on one of the examples further up on this page to save it as a folio and start editing with your own content.

How do I create an effective meeting agenda?

The first step to a productive meeting is carefully defining what the goals of the meeting should be. What should the discussion revolve around? What actions are of the highest priority? Follow along with the meeting agenda how-to guide for more tips on filling out the template.

Can I add colleagues to edit my meeting agenda?

Yes! On the Business plan, you can invite as many people as you’d like to collaborate on your meeting agenda, ensuring your whole team is aligned. Here’s more on real-time collaboration.

How do I share my meeting agenda?

When you’re ready to share your meeting agenda, choose between presenting it as a full-screen digital slideshow, sending it as a responsive web link or exporting your agenda as a PDF or PNG (premium feature). All of your share options are located at the top right of your edit screen. Learn more about the different ways to share your folios in this tutorial video.

Do you have other templates for organizing projects?

We do! There are a number of different templates, examples and resources to help streamline your company’s efforts. Check out our Operations toolbox and our Project Management toolbox to find more tools and resources.

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